Team retreat
A retreat or team-building day takes a team out of its daily routine, sometimes over several days. You need to set the date, choose the activities, count meals and nights, then gather everyone's impressions. Here are the steps, and what can be made easier at each one.
- 3 months before
Set the date and theme
What makes it complicated
Availability and theme ideas arrive by email and chat, and someone has to pull them together by hand.
With Filomy
A poll shared by link gathers choices of date, venue or theme, anonymously or by name, with a closing date and shared results.
Poll → - 2 months before
Keep the information in one place
What makes it complicated
The programme, sign-ups and practical documents are sent in several emails, and participants no longer know which one to check.
With Filomy
The Event Box (€49.90, one-time payment) brings invitations, poll, registration and payments, kitty, guest book and photo wall together on one mini-site shared by link or QR code.
Event Box (mini-site) → - 6 weeks before
Handle sign-ups, meals and nights
What makes it complicated
You need to know who is staying overnight, who is eating on which day and who has dietary needs, then copy it all into a spreadsheet for the hotel and caterer.
With Filomy
Registration offers a day-by-day grid and options; the per-day meal and night summary exports to CSV or Excel for the caterer, and several co-organisers can follow sign-ups.
Registration & payments → - 1 month before
Confirm attendance
What makes it complicated
Replies are slow, and each person who hasn't confirmed has to be chased individually.
With Filomy
Replies come in real time, with custom questions (diet, phone), and a reminder goes to non-responders in one click.
Invitations & RSVP → - On the day
Keep the photos and highlights
What makes it complicated
Photos of the activities stay on everyone's phones and are never brought together.
With Filomy
The online guest book collects photos, videos, messages and voice notes by link or QR code, with no account, and can be shown as a slideshow at the end of the day.
Online guest book → - After the retreat
Gather the team's feedback
What makes it complicated
Feedback is given verbally or by email, and it's hard to get an overall picture for next time.
With Filomy
A poll with scales, open answers and conditional questions, anonymous if needed, gathers everyone's impressions; results can be shared.
Poll →
All these steps gathered on a single mini-site, shared by link or QR code.
Discover the boxFrequently asked questions
How do you manage meals and overnight stays for a retreat?
Registration and payments offers a day-by-day grid and produces a per-day summary of meals and nights, exportable to CSV or Excel for the caterer and the accommodation.
Do participants need an account?
No. The mini-site, invitations, poll and guest book are shared by link or QR code and used with no app or account.
Can feedback be anonymous?
Yes, polls can be anonymous or named, with a closing date. They are free up to 50 replies.