Retirement party
A retirement send-off is often planned quietly, with current colleagues, former ones and sometimes family. You need to set a date, put together a group gift and gather everyone's words. Here are the steps, and what can be made easier at each one.
- 2 months before
Set the date of the party
What makes it complicated
Finding a slot that suits the teams, former colleagues and management takes a long email thread, without the retiree noticing.
With Filomy
A poll shared by link helps choose the date and venue, with a closing date and shared results.
Poll → - 6 weeks before
Invite colleagues, past and present
What makes it complicated
Former colleagues are no longer on the mailing list, and replies come in by email, by phone or in the corridor.
With Filomy
The invitation page, created in 2 minutes, collects replies in real time with the number of guests each person brings, and reminds non-responders in one click.
Invitations & RSVP → - 1 month before
Start the group gift
What makes it complicated
An envelope goes from desk to desk, nobody knows who has given, and colleagues working remotely or who have left are forgotten.
With Filomy
The personalised gift voucher (for example « A weekend by the sea ») shows a target, a message and everyone's words; each person pledges a contribution and pays it directly to the organiser.
Personalised gift voucher → - 3 weeks before
Bring the organisation together
What makes it complicated
Invitations, gift, buffet and messages are tracked in separate tools, and several links have to be resent to every new guest.
With Filomy
The Event Box (€49.90, one-time payment) brings invitations, poll, registration and payments, kitty, guest book and photo wall together on one mini-site shared by link or QR code.
Event Box (mini-site) → - 2 weeks before
Gather colleagues' messages
What makes it complicated
Getting everyone to sign a paper card is hard when teams work across several sites or from home.
With Filomy
The online guest book collects messages, photos, videos and voice notes by link, QR code or WhatsApp, with no app or account.
Online guest book → - On the day
Share memories during the party
What makes it complicated
Old photos and the messages received stay in inboxes and aren't shown on the day.
With Filomy
The guest book has a slideshow view to project during the party, and contributions can later be printed as cards or a book.
Online guest book → - After the party
Tell the story of a career
What makes it complicated
Stories from decades of work are told aloud at the party, then forgotten.
With Filomy
The memory book lets several contributors tell a life chapter by chapter, and can be printed as a book.
Memory book →
All these steps gathered on a single mini-site, shared by link or QR code.
Discover the boxFrequently asked questions
How do you organise a collection for a retirement?
With the personalised gift voucher or the kitty, each person pledges an amount and pays it directly to the organiser (transfer, Wero, Lydia, cheque, cash). It's free and commission-free, and the organiser sees pledged and paid amounts in real time.
Can former colleagues take part?
Yes. Invitations, the guest book and the gift voucher are shared by link or QR code, with no app or account: just send them the link.
Can colleagues' messages be printed?
Yes, guest book contributions can be printed as cards or a book. The guest book is free up to 50 contributions, unlimited with a box or a one-time unlock of €39.90.