Leaving do
When a colleague moves to a new role or company, the team often organises drinks, a group gift and a card. Time is short and it has to stay discreet. Here are the steps, and what can be made easier at each one.
- 3 weeks before
Choose the gift
What makes it complicated
Gift ideas go round in private messages, and it's hard to decide without the person leaving finding out.
With Filomy
A poll shared by link helps choose the gift, anonymously or by name, with a closing date and shared results.
Poll → - 2 weeks before
Collect everyone's contribution
What makes it complicated
The envelope goes from desk to desk, nobody knows who has given, and colleagues who are away or working remotely are forgotten.
With Filomy
The personalised gift voucher brings together a target, a message and everyone's words; each person pledges a contribution and pays it directly to the organiser, free of charge.
Personalised gift voucher → - 2 weeks before
Track the payments
What makes it complicated
The organiser pays for the gift up front, then chases everyone and counts transfers one by one.
With Filomy
With the commission-free kitty, the organiser ticks off payments received and sees pledged and paid amounts in real time.
Commission-free kitty → - 10 days before
Let the team know about the drinks
What makes it complicated
The invitation gets lost in email, and nobody knows how many people will come when planning the food.
With Filomy
The invitation page, created in 2 minutes, collects replies (yes, no, maybe) in real time and reminds non-responders in one click.
Invitations & RSVP → - The week before
Get the team to sign the card
What makes it complicated
A paper card can't be signed by colleagues on other sites, working from home or on leave.
With Filomy
The personalised card holds a message, a photo, audio or video, and is shared by link or QR code, free of charge.
Personalised card → - On the day
Collect everyone's words
What makes it complicated
Messages are said aloud during the drinks, and the person leaving keeps almost none of them.
With Filomy
The online guest book collects messages, photos, videos and voice notes by link or QR code, with no app or account, and can be shown as a slideshow.
Online guest book →
Frequently asked questions
How do you collect money for a colleague's gift?
With the personalised gift voucher or the kitty, each person pledges an amount and pays it directly to the organiser by transfer, Wero, Lydia, cheque or cash. It's free and Filomy takes no commission.
How can a remote team sign a card?
The personalised card and the guest book are shared by link or QR code: everyone adds their message, photo or video wherever they are, without creating an account.
Is the guest book free?
Yes, up to 50 contributions. Beyond that, it becomes unlimited with a box or a one-time unlock of €39.90.