General meeting
The general meeting is the yearly occasion when an association reports on its activity and prepares the year ahead. It means finding a date, inviting members, tracking attendance and gathering opinions. Filomy helps with the organisation and consultation; for formal statutory votes, your bylaws may require a dedicated official voting tool.
- 2 months before
Find a date
What makes it complicated
The committee exchanges dozens of messages to find an evening when most members are free.
With Filomy
A date poll, shared by link, shows everyone's availability in real time, with a closing date.
Poll → - 6 weeks before
Ask members about the agenda
What makes it complicated
Topic suggestions arrive by email, in passing or not at all, and the committee has to compile them by hand.
With Filomy
A poll with open answers, anonymous or named, collects members' topics and questions before the agenda is finalised.
Poll → - 1 month before
Send the notice of meeting
What makes it complicated
The notice goes out by email, replies come back in a jumble and nobody knows how many members will attend.
With Filomy
An invitation page, created in 2 minutes, collects replies (yes, no, maybe) in real time. Check your bylaws for the required form and notice period.
Invitations & RSVP → - 2 weeks before
Send reminders and estimate attendance
What makes it complicated
Chasing every member who has not replied takes whole evenings, and attendance is still hard to predict.
With Filomy
Members who have not replied get a reminder in one click, and the reply list can be exported to CSV to prepare the attendance sheet.
Invitations & RSVP → - On the day
Gather the room's views
What makes it complicated
Shows of hands on open questions are hard to count, and absent members cannot have their say.
With Filomy
A poll allows an indicative consultation, anonymous or named, with shared results. Formal statutory votes may require a dedicated official voting tool.
Poll → - After the meeting
Renew memberships
What makes it complicated
The treasurer tracks membership fees in a spreadsheet and chases late payers one by one.
With Filomy
Filomy for associations handles registrations and collections with no spreadsheet and no commission: each member pays the association directly, with one-click reminders.
Filomy for associations →
Frequently asked questions
Can we hold statutory votes with Filomy?
Filomy's poll is suited to setting a date or consulting members. For formal statutory votes (electing the committee, approving the accounts…), your bylaws or the applicable rules may require a dedicated official voting tool: check them before the meeting.
Do members need to create an account?
No. They answer the poll or invitation from a simple link, with no app or account.
How much does it cost?
Polls and invitations are free up to 50 replies each.