Association dinner
An association dinner brings members, volunteers and families around the same table. Behind the friendly evening there is a date to agree on, registrations to track, payments to reconcile and a caterer to brief. Here are the steps, and what Filomy simplifies at each one.
- 3 months before
Choose the date and format
What makes it complicated
Opinions arrive by email, by phone and after training sessions, so nobody knows which date suits most people.
With Filomy
A poll shared by link lets members vote on a date, venue or format, with a closing date and shared results.
Poll → - 2 months before
Open paid registrations
What makes it complicated
Adult meal, child meal, drinks included or not: the treasurer recalculates every total by hand in a spreadsheet.
With Filomy
The registration form offers options (adult meal, child meal…) and calculates the total automatically. Each person pays the association directly, with a unique reference.
Registration & payments → - 1 month before
Track payments
What makes it complicated
Bank transfers, cheques and cash come in at random, and late payers have to be chased one by one.
With Filomy
The unique reference makes it easy to match the bank statement, and late payers get a reminder in one click. Filomy for associations charges no commission.
Filomy for associations → - 10 days before
Send the numbers to the caterer
What makes it complicated
Adult meals, child meals and dietary needs have to be recounted from lists that have changed ten times.
With Filomy
The meal summary is ready for the caterer, and registrations can be exported to CSV or Excel.
Registration & payments → - The day before
Prepare the welcome desk
What makes it complicated
The printed list is already out of date, and nobody knows who will pay on the spot or who is bringing a guest.
With Filomy
The CSV export gives an up-to-date list of attendees, their options and their payments, to share with co-organisers.
Registration & payments → - On the day
Collect messages and photos
What makes it complicated
Photos stay on guests' phones and thank-you messages get lost in group chats.
With Filomy
An online guest book, reached by a QR code on the tables, collects messages, photos and videos with no app or account, and can be shown as a slideshow.
Online guest book → - After the event
Say thank you and plan next year
What makes it complicated
Feedback from attendees gets lost, and the team starts from scratch the following year.
Frequently asked questions
Does Filomy take a commission on registrations?
No. Attendees pay the association directly (bank transfer, Wero, Lydia, PayPal, cheque or cash), and Filomy takes no commission.
Can we offer adult and child prices?
Yes. The registration form handles several options (adult meal, child meal…) and calculates the total automatically.
Can several volunteers manage registrations?
Yes, you can add co-organisers to follow registrations and payments together.