Wedding
A wedding means dozens of guests to inform, replies to count, nights and meals to book, then a day that goes by very fast. Each step comes with its own lists and reminders. Here are the steps, and what Filomy makes easier at each one.
- 8 to 12 months before
Send the save the date
What makes it complicated
You send the date by text, email and WhatsApp depending on the guest, without knowing who actually received it.
With Filomy
The personalised card (message, photo, audio or video) is shared by link or QR code, free of charge.
Personalised card → - 4 months before
Invitations and RSVPs
What makes it complicated
Replies come in through every channel, dietary needs are jotted on scraps of paper and the headcount is never up to date.
With Filomy
The invitation page collects replies in real time (yes, no, maybe, companions), with custom questions (diet, phone…), one-click reminders and CSV export.
Invitations & RSVP → - 3 months before
Accommodation and meal sign-ups
What makes it complicated
Who is staying on site, for how many nights, who is coming to the next-day brunch: the spreadsheet grows, and then every payment has to be collected.
With Filomy
Registration offers options (adult or child meal, nights…) with a day-by-day grid and an automatic total; everyone pays the couple directly with a unique reference.
Registration & payments → - 2 months before
Wedding list and kitty
What makes it complicated
Contributions arrive by transfer, cash or cheque, and you have to work out who promised what.
With Filomy
The commission-free kitty collects pledges; each guest pays the couple directly and you tick off payments received, seeing promised versus paid in real time.
Commission-free kitty → - 1 month before
Give the numbers to the caterer
What makes it complicated
You recount adult and child meals and nights for each day, from lists that don't match.
With Filomy
Registration provides a per-day summary of meals and nights for the caterer, exportable to CSV and Excel.
Registration & payments → - On the day
A guest book with a QR code on the tables
What makes it complicated
A paper guest book is hard to pass around, many guests never write in it and photos stay on their phones.
With Filomy
The print-ready QR poster (A4 PDF) on each table opens the online guest book: messages, photos, videos and voice notes, with no app or account, and moderation if you want it.
Online guest book → - On the day
Show the slideshow during the evening
What makes it complicated
Making a slideshow means collecting photos in advance and putting it together yourself.
With Filomy
The guest book's slideshow view displays guests' contributions, ready to project during the evening.
Online guest book → - After the party
Gather the photos and print the book
What makes it complicated
In the following weeks you ask guests for their photos one by one, and some never reach you.
With Filomy
All contributions are kept in one place and export as an A4 PDF (messages and photos, optional export to Canva) to print as cards or a book.
Online guest book →
Claire and Thomas's wedding, 120 guests
Claire and Thomas are getting married on a Saturday in September at a country estate in Burgundy. 120 guests, around forty of whom stay on site for two nights and join the Sunday brunch.
The countdown plan
- 12 months before
- Book the estate and the caterer, draw up a first list of the 120 guests with phone numbers or emails.
- 10 months before
- Send the save the date: a personalised card with a photo of the couple, shared by link on WhatsApp and by email.
- 4 months before
- Send the invitation page with two custom questions: dietary needs and attendance at the brunch.
- 3 months before
- Open sign-ups for accommodation and meals: Friday and Saturday nights, adult or child meal, brunch.
- 2 months before
- Share the honeymoon kitty; the couple tick off payments as they come in.
- 6 weeks before
- One-click reminder to guests who haven't replied, with a deadline of 5 weeks before.
- 1 month before
- Send the caterer the per-day summary of meals and nights, exported to Excel.
- 1 week before
- Download and print the guest book QR poster (A4 PDF), one per table; a witness is in charge of placing them and starting the slideshow.
- On the day, 10 pm
- Project the guest book slideshow during the evening, with the messages and photos left since the drinks reception.
- 1 month after
- Sort through the contributions, export the guest book as an A4 PDF and order the printed book.
The checklist
- The guest list with phone numbers or emails
- A photo of the couple for the save the date
- The questions to ask guests (diet, brunch…)
- The list of options: nights, adult or child meal, brunch, with their prices
- Your payment details (bank details, Wero or Lydia link)
- The guest book QR poster (A4 PDF) printed, one per table
- A projector or screen for the evening
- A witness in charge of the guest book and slideshow on the day
Ready-to-send message — Save the date (WhatsApp)
Hello! 💍 Claire and Thomas are getting married on Saturday [date] at [venue]. Keep the date free! Our save the date is here: [link] The official invitation will follow in a few months, with a link to reply and book your night on site. In the meantime, do let us know if your address or number changes. See you soon!
All these steps gathered on a single mini-site, shared by link or QR code.
Discover the boxFrequently asked questions
Is the guest book free for a wedding?
It is free up to 50 contributions. Beyond that, it becomes unlimited with a box or a one-time unlock at €39.90.
What does the wedding box include?
The Keepsake Box in its wedding version brings together a guest book, photo wall, kitty and invitations for €39.90, paid once.
Does Filomy take a commission on the kitty or registrations?
No. Guests pay the couple directly (bank transfer, Wero, Lydia, cheque, cash…), with no commission.
Do guests need to install an app?
No. They reply, sign up or leave a message from a link, a QR code or WhatsApp, with no app or account.